Laide Retreat Planning: Time

Selecting the Time
of a Women's Ministry Event

Element 3 of the 5 Basic Elements of a Women's Ministry Event

Julia Bettencourt

Orignially Posted November 2, 2001

Reposted April 18, 2016

The 5 basic elements were originally part of my Successful Event Planning Information.  I have revised some of the information slightly.

Selecting the Time(s) of the Event

  • Food Consideration

    Are you wanting to serve food at your event? Remember that planning a ladies function should be geared for you and your group of ladies, so serving food is up to you and what will fit into your plans. Just bear in mind that whether you serve a meal or not will affect what times you choose to hold your event.


    • If you start before 9 a.m., you may want to serve breakfast.

    • A morning start after 9:00 a.m. and ending before 5:00 p.m. can include brunch or lunch.

    • If you end past 5 p.m. after an all day event, include dinner.

    • A meal or refreshments is optional if you are only planning a 1 to 2 hour function.

    These are not hard and fast rules. Your particular group may require something else. These suggestions are here just as a guide to help you with planning where food is concerned.

  • Do you need an after dark event?

    Holding a candlelight service or having a bonfire? You may need to check to see what time the sun normally sets for the time of year and your location.

  • Brain Power Consideration.

    Mornings are sometimes better for events that require thinking. These are things such as deep studies or seminars and workshops that go into deep detail.

    We also want to be careful about planning things where we require feedback such as general planning and brainstorming meetings. We don't want to hold these things when our ladiies are tired and worn out and can't focus.

  • Workforce (Job) Consideration.

    Consider the percentage of ladies that you want to attend that have part or full time jobs. How many of them work during the day or at night? What kind of hours do they work?

  • Childcare Consideration

    You always have to factor childcare in whether it is something your church provides or not. You have to know how your ladies with children are going to handle it. Some of your young mothers may only be willing to attend at times when husbands can watch small children.

    If you are providing childcare you also need to consider the best times when you can have babysitters available during an event.

  • Duel Event Consideration

    Consider if other events are being held at the same time. You may not conflict with other activities when it comes to your room or event area but are there functions and activities that are being held in the same building or even the same general vicinity of your community?

    What about the noise level? Will one event disturb another? Will there be a higher volume of traffic? Will there be a conflict with parking?

  • Age Make-Up Consideration

    What are the age range of the ladies that will attend? Do you have older ladies that have a harder time sitting through longer events? Are there young mothers who've left children with childcare and get anxious when attending events that last for any length of time? Do you have older ladies who do not like to drive after dark?

    Some of the things that you factor in for selecting your date of an event will factor into your time equation as well as the things mentioned above. It is always hard to determine what is too late or too early or how short is too short or how long is too long for an event. There usually isn't an ideal time for everyone. One thing that helps is to know more about your ladies and what their schedules are like.

Copyright ©2001-2016 Julia Bettencourt

Permission given to print this material for personal and local church use with copyright information and website url intact.  No reprinting of this material online in any way.  Please share the page url instead.  See the Terms of Use for more information.

Check out the other elements of a Ladies Retreat:

  1. Type of Function
  2. Date of Function
  3. Times of Function
  4. Location of Function
  5. Size of Function

You may also enjoy: